Bosma Jobs

Description

We are seeking a highly skilled and experienced Senior Administrative Assistant to provide comprehensive administrative support to an executive team. The Senior Administrative Assistant will play a crucial role in managing schedules, coordinating meetings, and handling a variety of administrative tasks with professionalism and efficiency. This long-term contract/contract-to-hire opportunity is based in the Indianapolis, Indiana area!

Key Responsibilities:

• Managing complex calendars and scheduling appointments, meetings, and travel arrangements for executives.

• Coordinating and preparing materials for meetings, conferences, and presentations.

• Serving as the primary point of contact for internal and external stakeholders, including screening and directing phone calls and emails.

• Drafting, editing, and proofreading correspondence, reports, and other documents.

• Conducting research and compiling data to support decision-making and project management.

• Managing confidential and sensitive information with discretion and professionalism.

• Assisting with project coordination, including tracking deadlines, milestones, and deliverables.

• Handling expense reporting, invoice processing, and budget tracking.

• Providing administrative support to other team members and departments as needed.

• Identifying opportunities to streamline processes and improve administrative efficiency.

  Requirements

• Bachelor's degree or equivalent qualification.

• Proven experience as an administrative assistant or executive assistant, preferably supporting senior-level executives.

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Strong attention to detail and accuracy in all work.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity software.

• Exceptional written and verbal communication skills.

• Ability to maintain professionalism and confidentiality at all times.

• Strong interpersonal skills and the ability to interact effectively with individuals at all levels.

• Problem-solving skills and the ability to anticipate needs and proactively address issues.

• Flexibility to adapt to changing priorities and responsibilities.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .