Bosma Jobs

Description

We are seeking an Executive Assistant to join our team based in INDIANAPOLIS, Indiana. The Executive Assistant will provide comprehensive administrative support, encompassing various aspects such as scheduling appointments, composing memos and emails, generating reports, and preparing invoices. The role requires a high level of initiative, good judgment, excellent communication skills, and the ability to handle confidential information with discretion. This position offers a short-term contract employment opportunity.

Responsibilities:

• Provide administrative support, including scheduling appointments, composing memos and emails, and creating presentations

• Generate reports and assist in managing projects

• Prepare and monitor invoices and expense reports

• Handle confidential documents with discretion, create and maintain monthly reports

• Regularly interface with team members, internal customers, and external visitors

• Use MS Word and Microsoft Excel for various tasks

• Employ database management skills to maintain computer databases

• Assist in catering and other event-related tasks

• Participate in staff meetings, take notes, and transcribe the results

• Exercise good judgment and initiative in problem-solving and decision-making

• Work within various timelines and deadlines, setting priorities as needed

• Exhibit high levels of discretion when handling confidential information

• Display good communication skills, working successfully with all levels of personnel, the general public, and other government entities.

Requirements

• Must possess strong skills in MS Word and Microsoft Excel

• Prior experience in Catering is highly desirable

• Proficiency in managing Computer Databases is required

• Demonstrated skills in Database Management are essential

• Proven ability to perform the role of an Executive Assistant effectively

• Excellent organizational and time management skills

• Strong written and verbal communication abilities

• Proven ability to handle confidential information with discretion

• Capable of multitasking and prioritizing daily workload

• Demonstrated proactive approach to problem-solving with strong decision-making skills

• Professional level verbal and written communications skills

• Availability to work beyond normal business hours as needed.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .