Bosma Jobs

Description

We are offering an exciting opportunity for an Administrative Assistant in Indianapolis, Indiana, within a law firm environment. This role involves a variety of administrative tasks, including managing correspondence, scheduling appointments, and maintaining office organization.

Responsibilities:

• Accurately and efficiently process daily mail and handle copying, scanning, and filing tasks

• Manage inbound and outbound calls, ensuring clients and stakeholders receive prompt and professional service

• Schedule appointments and coordinate meetings, ensuring all details are accurately recorded and communicated

• Assist in setting up office spaces for meetings and events, ensuring all requirements are met

• Provide general administrative support as needed, showing a willingness to assist with various tasks

• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to manage data and correspondence

• Maintain a high level of professionalism in all interactions, demonstrating exemplary customer service skills

• Handle a high volume of tasks, showcasing your ability to multitask and work efficiently

• Collaborate with team members and other departments to ensure effective communication and seamless operations

• Show adaptability in the workplace, demonstrating the ability to pivot focus as required by changing needs and demands.

Requirements • Proven experience in an administrative assistance role or similar

• Proficient in Microsoft Office Suite including Word, Excel, Outlook, and PowerPoint

• Excellent skills in data entry

• Ability to handle inbound and outbound calls professionally

• Strong written and verbal communication skills for email correspondence

• Ability to schedule appointments and manage calendars effectively

• Detail-oriented with strong organizational skills

• Ability to multitask and prioritize tasks effectively

• Strong problem-solving skills and ability to make decisions independently

• Demonstrated ability to maintain confidentiality and handle sensitive information

• Strong time management skills with the ability to meet deadlines

• Ability to work well in a team environment and collaborate with various levels in the organization

• High level of professionalism and strong customer service skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .