Bosma Jobs

Description

We are offering an exciting opportunity for an Administrative Assistant in the construction industry, located in Indianapolis, Indiana. This role involves a range of administrative tasks in a dynamic workplace, from managing office tasks to assisting with project support. This role requires a blend of administrative management skills, experience with Microsoft Excel, and a keen eye for detail.

Key responsibilities:

• Manage all administrative tasks within the office, including maintaining files, answering phones, and managing correspondence

• Provide assistance to architects and design staff with project support tasks

• Schedule, organize, and confirm appointments, meetings, and project timelines

• Prepare memos, invoices, reports, and other documents as needed

• Coordinate logistics for on-site client meetings and project visits

• Maintain office supply inventory and place orders when needed

• Assist in the preparation of project presentations and proposals

• Handle incoming queries from clients and colleagues promptly and professionally

• Liaison with contractors, vendors, and clients to provide a seamless communication line

• Maintain and update client and project management databases.

Requirements

• Demonstrated proficiency in Microsoft Excel

• Capability to handle Ad Hoc Reporting tasks

• Must possess strong organizational and multitasking skills

• Excellent communication and interpersonal skills

• Ability to maintain confidentiality and handle sensitive information with discretion

• Proficiency in other Microsoft Office tools would be an added advantage

• Ability to work both independently and as part of a team

• Strong problem-solving skills and attention to detail

• Ability to interpret and apply benefits-related guidelines and procedures.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .