Bosma Jobs

::: section *Date Posted:04/29/2024 *Hiring Organization:Rose International *Position Number:463074 *Job Title:Administrative Assistant *Job Location:Indianapolis, IN, USA, 46204 *Work Model:Onsite *Shift:8:00 AM - 4:30 PM (37.5 hours/week) *Employment Type:Temporary *Estimated Duration (In months):3 *Min Hourly Rate($):20.00 *Max Hourly Rate($):20.00 *Must Have Skills/Attributes:Administrative, Data Entry, MS Office, Verbal Communication, Written Communication

*Only those lawfully authorized to work in the designated country associated with the position will be considered. *Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a clients business needs and requirements.

Required Skills:** Previous multi-tasking administrative assistance experience with strong written communication skills and work as part of a team or independently. Previous customer service experience in a customer-facing role with strong verbal communication skills. Working knowledge of all MS Suite of Office 365 - including data entry and the ability to learn additional software programs as needed.

Desired Skills: Previous experience working in an administrative/clerical role (FTE or contract) for State of IN. Associates degree or administrative assistant certification and/or equivalent work experience.

Education: High School diploma or equivalent

Administrative Assistant Duties: PHONES - Utilizing excellent customer service, answer main phone line via MSTeams in a courteous and patient manner and transfer to appropriate staff or department using contact listing. VOICEMAILS - Check the admin. email inbox for voicemail messages and forward to the appropriate staff or department. GUESTS/VISITORS/CAMERAS - Greet guests/visitors in a courteous manner, ask to help them and direct to appropriate staff or department. Watch lobby cameras for foot traffic or suspicious visitors. CONTACT LISTINGS - Maintain a current contact listing for the agency and important numbers listing. This is a living document that needs updated often. A copy to be placed in Admin Asst MSTeams chat/files and distributed to all admins. PACKAGE DELIVERIES - notify appropriate contacts of any FedEx or UPS boxes dropped off at the front desk. COPY ROOMS - maintain each of the three copy rooms with paper and office supplies and maintaining copy machines. SCANNING - scan old paper files into an online electronic software system. VALIDATE PARKING - validate garage parking tickets when appropriate, via an online electronic software system. MAINTENANCE REQUESTS - Submit maintenance requests via an online portal when maintenance requests to our area are submitted to the AA by staff. IDHS CONFERENCE ROOMS - Maintain and update our conference room reservations via Outlook Calendar.

Possible future additional duties for a qualified applicant. EVENTS - assist other administrative and agency staff with events as needed. CONFERENCE CENTER RESERVATIONS - Ability to learn the conference center room reservation form and system. PROCUREMENT - office supply orders from Office Depot and breakroom supplies from Fastenal via Excel spreadsheet.**

Benefits: For information and details on employment benefits offered with this position, please visithere{target="blank"}. Should you have any questions/concerns, please contact our HR Department via our securewebsite{target="blank"}.

California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' websitehere{target="_blank"}.

Rose International is an Equal Opportunity Employer. All qualified applican s will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise,please contact our HR Department{target="_blank"}.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.). :::