Bosma Jobs

Incumbent serves as Administrative Assistant for the Ambulance Service, responsible for completing various bookkeeping and clerical functions. Works closely with the Department Director, Supervisors and contracted vendors to ensure compliance with Department policies, procedures, and all applicable healthcare legislation, specifically as it relates to the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Medicare, Medicaid, and other private health insurances billing regulations.

DUTIES: Processes/files various insurance claims which includes completing forms, responding to inquiries, handling review and hearing board issues, and submitting W-9 tax forms. Processes billing, including collecting monies, making bank deposits, and entering data on computer. Preparing daily, weekly and monthly reports from billing and the billing company. Receives payments from billing company. Files claims to reimburse patients and/ or insurance companies for overages paid. Performs a variety of bookkeeping tasks, including maintaining and reconciling ledgers, budget and checking account, performing monthly close-out of accounts, and preparing monthly statistical report and collection report. Answers telephone and greets office visitors. Coordinates appropriate collection action on delinquent accounts as required, such as locating patients, and contacting attorneys. Periodically provides testimony in court in absence of Director.

RESPONSIBILITY: Incumbent performs a variety of basic bookkeeping and clerical duties according to a formal schedule with priorities primarily determined by seasonal deadlines and service needs of the public. Work is reviewed in progress and upon completion of specific duties for compliance with legal requirements and appropriate service to the public. Errors in incumbent's work are usually prevented through procedural safeguards and legally defined procedures, and are readily detected through standard bookkeeping checks and notification from other departments, agencies or the public. Undetected errors may result in loss of money to Department, work delays in other departments/agencies and/or inconvenience to the public. Performs a variety of clerical duties, including composing and typing correspondence and reports, processing mail, maintaining inventory checklist and ordering supplies as needed. Periodically attends training programs/seminars as required.

PERSONAL WORK RELATIONSHIPS: Incumbent maintains contact with co-workers, other departments and agencies, Dispatchers, medical treatment facilities and the general public for the purpose of exchanging and collecting information regarding billing and patient location purposes. Incumbent reports directly to Director.